SharePoint should be the backbone of your business’s digital workplace. But if it’s messy, outdated, or hard to use, it can do more harm than good. Whether you’re just starting your Microsoft SharePoint migration or you’ve been using it for years, it might be time to rethink your setup.
At Appetite for Business, we help organisations build a practical digital transformation roadmap – one that unlocks productivity, supports smarter ways of working, and makes full use of Microsoft 365 tools like SharePoint and Copilot. Here’s how to tell if your current SharePoint environment is holding you back – and how to fix it.
1. Your Team Still Shares Documents Over Email
Still sending attachments back and forth? This slows everything down, causes version control nightmares, and leads to confusion.
Fix it:
Use shared document libraries with the right permissions and versioning. A well-structured SharePoint site boosts collaboration, keeps teams aligned, and reduces email overload. As a cloud services provider, we see this as one of the quickest wins in any Microsoft 365 setup.
2. People Can’t Find What They Need – or Don’t Trust It’s Up to Date
Your team wastes valuable time searching for files or working from outdated documents – which impacts productivity and trust.
Fix it:
Move away from endless folders. Use metadata and a search-friendly structure to make SharePoint more intuitive. A successful SharePoint migration isn’t just about moving files – it’s about making them usable, searchable, and reliable.
3. No One’s Been Trained – or the Training Didn’t Stick
You’ve invested in Microsoft 365 – but if your people don’t know how to use it properly, that value is lost.
Fix it:
Run short, role-specific training or skills sessions through Microsoft 365. Appoint internal champions and create a self-service knowledge hub with how-to videos and FAQs. This approach turns training into an ongoing resource, not a one-time event.
4. Your SharePoint Just Looks Like a Dumping Ground
When Microsoft SharePoint becomes a disorganised file store, people disengage. It feels cluttered, confusing, and overwhelming.
Fix it:
Audit your site, archive outdated content, and redesign with user experience in mind. Think of SharePoint not as storage, but as part of your digital workspace. Good design is a key step in any digital transformation roadmap.
5. You Don’t Have a Governance Plan (And It Shows)
Without clear rules, your SharePoint can quickly become unmanageable – risking data loss, duplicate files, or unauthorised access.
Fix it:
Define naming conventions, access permissions, ownership, and document lifecycles. Strong governance helps you scale confidently and stay in control – especially important for organisations working with a cloud services provider or managing growth.
Turn SharePoint Into a Platform That Drives Real Business Value
If your SharePoint is a source of frustration – or you’re planning a SharePoint migration – now is the time to act. Whether you need quick wins or a full digital transformation roadmap, we’ll help you unlock the power of Microsoft 365.
✅ Build smarter workflows
✅ Train your team through Skills 365
✅ Strengthen governance and collaboration
✅ Get expert help from a leading cloud services provider
Let’s talk.
📩 Drop us a message or book a quick call here.
